Presenter Information

Short paper presentations will be 15 minutes of duration with 10 minutes of presentation and 5 minutes of discussion.

There are two types of poster presentations – Physical posters and Mini Oral Posters

Physical posters will be displayed in the You Yangs Exhibition Hall during the Conference days.

Mini Oral Posters will be displayed in the Corryong Rooms 4 and 5. Mini Oral Posters will be 5 minutes of duration with 3 minutes of presentation and 2 minutes of discussion. Each presenter will also display a physical poster in the presentation room. These posters are only available on the dates specified for the presentation.

A card will be displayed next to the posters which include times when the presenting authors are available to discuss the content of their poster. We encourage delegates to visit the posters during the displayed times and to discuss with the presenters. Poster authors are asked to stand by their posters during these times to answer any questions from delegates.

The mini oral presentation will be an oral presentation with a maximum time limit of five (5) minutes. This includes three (3) minutes of formal presentation and two (2) minutes of audience questions. Presenters will be permitted to use a maximum of three (3) PowerPoint slides to support your presentation and will also be provided with a title slide. Slides in excess of this number will be rejected. In addition all mini oral presentations will be displayed as hard copy posters. Poster dimensions are to be no more than portrait AO (841mm x 1189mm)(2.7592ft x 3.90mmft). Posters will be displayed the day authors present. Presenters are required to place their poster on a poster board provided in their allocated presentation room at the beginning of the day they are presenting. Posters are then required to be removed at the end of the day. Mini Oral Poster presenters will be notified of their presentation time, date and room once the program has been finalized.

Question - Can I change my allocated program time slot?
Due to the overwhelming response to abstract submissions and the extent of the program we are not accepting any date or time changes to the program.

Question - How do I accept my invitation?
Your registration counts as your acceptance. Please click here to register now .
You must be registered by 6 August 2008 and fully paid by 8 September 2008 to remain in the program.

Question – What is the deadline for acceptances? If I don't accept and register in time will I still be included in the program?
If you have not registered by 6 August or paid by 8 September 2008 , you may be withdrawn from the program.

Question – Am I able to submit my electronic presentation ahead of time?
You can email your PowerPoint presentation prior to the conference.

Oral Presentations
All oral presentations (workshops, short papers and mini oral presentation) must be emailed to wonca@presentationcentral.com.au . Any enquiries regarding your presentation including file types etc can be emailed to this address.

When you arrive at the conference, please visit the speaker's preparation room and they will confirm with you your pre-loaded presentation. If required, you can make last minute edits at this time.

Question – If I am unable to send my presentation prior to the Conference, when and where can I upload it once I have registered?
All speakers must visit the speaker preparation room located in the Melbourne Convention Centre and upload their presentation at least 24 hours prior to their presentation. The Speakers Preparation Room will be open the following hours:
Thursday 2 October - 0700 - 1730
Friday 3 October - 0700 - 1800
Saturday 4 October - 0700 - 1730
Sunday 5 October - 0700 - 1300

Question – I submitted an abstract that was accepted, however I am no longer able to present. What is required if I still want my presentation included in the program?
You have the option of one of your co-authors attending and presenting in your absence. If this is not achievable please advise us that you are declining the opportunity. Email to wonca2008@meetingplanners.com.au

Question – My title/presenter has changed for my abstract, how can I update this?
The deadline for changes is 8 September 2008 . Changes should be emailed to wonca2008@meetingplanners.com.au

Question – My abstract has been accepted for the Conference however I am unable to afford the registration fee. What options are available?
All presenters must be registered and paid to be accepted into the program. You may apply for a bursary to assist with funds. For further information please click here

Question – Are there any specifications on what type of electronic presentation I should prepare?
All presentations are to be on PowerPoint 2000 or 2003 (preferred).

Question – I am presenting a poster, however unsure as to when I am presenting.
All poster presentations will be displayed for the duration of the conference. You will be given the chance to discuss your poster during the Welcome Reception on Friday 3 October. You also have the option to indicate a specific time when you will be available to discuss your poster further.

Question – Can I make my poster larger than portrait AO (841mm × 1189mm) (2.7592ft x 3.9009ft)?
Due to poster board restrictions your poster cannot be larger the portrait AO.

Question – When will the final program be available?
The final program will be made available from September 2008 on the website which you will be able to download. You will be informed when it is available. A preliminary program will be available from August 2008

Question – Will all presenters names be displayed on the final program?
Yes, all presenters' names will be displayed on the final program

Question – I submitted an abstract as a certain presentation type however I have been advised it has been accepted as a different presentation type. Can I challenge this allocation?
Due to the sheer volume of abstracts received, your allocation is final and we are unable to change your presentation type.

Question – I submitted an abstract under a certain theme however it has been placed under another theme. Has there been a mistake?
The Scientific Committee have gone through all abstracts and allocated them in the program where they fit best.

Question – My abstract has been accepted, however to proceed further with my arrangements I require an official invitation from the Conference Office. Are you able to provide me with one?
Your email confirming your acceptance can be used as your official invitation. Please note that once you have registered, we are also providing delegate details to embassies around the world to assist with the visa process.

Question – Will a printed version of the abstracts be provided to each delegate at the Conference?
Yes, printed copies of the abstracts will be available for collection at the conference. Abstracts will also be available on the website. Delegates have the option to select whether they do/do not want a printed copy of the abstract book when they register online.

Question – What audio visual equipment will I be provided with at the Conference for my oral presentation?
All sessions rooms will be equipped with a data projector, screen, lectern and microphone. Your presentation is pre-loaded in the speaker preparation room. There is no allowance for you to bring your laptop into your presentation room. For further audio visual assistance please email wonca@presentationcentral.com.au

Question – If I require additional audio visual equipment, can I obtain this? If so, who do I contact?
All rooms will be equipped with only a data projector, screen, lectern and microphone. Overhead and Slide Projection will not be available.

Question – Can I bring my own laptop onsite?
You can bring your laptop onsite for general internet access during coffee breaks. As a speaker, you will not be able to use your laptop to facilitate your presentation. All presentations must be loaded in the speaker preparation room.

Question – I have produced my slide presentation on a MAC computer. Will the laptop I am provided with be compatible with this presentation (MAC settings)?
There will be MAC computers in the speaker preparation room to facilitate your upload

Question – Will all PowerPoint presentations be available on the Conference website?
Only those authors who have given us permission to have their PowerPoint presentation to be made available on the website.